CONSTITUTION OF WRESTLING FEDERATION OF SINGAPORE
2019 September amend version
Rule 1 DEFINITIONS
1.1 In this Constitution these words shall have the meaning set opposite to them:
a) “Act” means the Societies Act (Cap.311) and any subsidiary legislation made pursuant to the Act.
b) “Association” means WRESTLING FEDERATION OF SINGAPORE.
c) “Constitution” means this Constitution, together with all rules, regulations and/or bye-laws which may be implemented and/or amended by the Association from time to time and such other laws as may be adopted by the Association, including the rules and regulations laid down by the relevant International Association / Federation / Organizations.
d) “Financial Year” means the period from 1 April (current year) to 31 March (following year), with 31 March being the close of the Financial Year of the Association.
e) “General Meetings” means an Annual General Meeting or an Extraordinary General Meeting.
f) “Management Committee” or “MC” means the governing committee established under Rule 12.
g) “Member” or “Members” means an Ordinary Member and any other class of members which the Management Committee of the Association deems fit to recognize.
h) “Month” means calendar month.
i) “Special Fund” means a fund in which the capital of the Association is invested for the purpose of developing the Sport in Singapore. The interest earned from such investment(s) shall be utilized by the Association for effecting improvements to and promoting the Sport.
j) “Sport” means the sport of wrestling and shall include all wrestling styles (GrecoRoman, freestyle, traditional wrestling, beach wrestling, and all other forms of wrestling).
k) Words denoting the singular include the plural and vice versa.
l) Words importing the masculine gender include the feminine gender.
m) Unless the context otherwise requires, words or expressions contained in this Constitution shall bear the same meaning as in the Act.
n) All headings and notes are inserted for convenience only and shall not affect the construction of the Constitution.
o) This Constitution is to be read in conjunction and interpreted in accordance with the Interpretation Act (Cap.1), the Act and the provisions of the Code of Governance for Charities & Institutions of a Public Character (“IPC”) (which terms are for the avoidance of doubt expressly incorporated into the Constitution).
Rule 2 TITLE
2.1 The Association shall be called “Wrestling Federation of Singapore”.
Rule 3 PLACE OF BUSINESS
3.1 The place of business of the Association shall be at “3 Bedok North Street 2. Singapore 469643,” or other such places as may be decided by the Management Committee and approved by the Registrar of Societies from time to time. The Association shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.
3.2 The postal address of the Association shall be at the same address as indicated in Rule 3.1.
Rule 4 MISSION AND OBJECTIVES
4.1 The Mission and Main Objects of the Association are as follows:
a) The Mission of the Association is to encourage and develop the sport of wrestling.
b) The Association shall plan and promote the Sport in Singapore for both competitive and recreational purposes.
c) The Association shall co-ordinate the activities of and to facilitate cooperation among all the sports organizations in relation to the Sport in Singapore.
d) The Association shall co-ordinate, in consultation with the Singapore Sports Council, the sports activities relating to the Sport in Singapore.
e) The Association shall encourage and organize, in consultation with the Singapore Sports Council and the Singapore National Olympic Council, international and other competitions relating to the Sport.
f) The Association shall seek affiliation with the relevant international bodies (such as the United World Wrestling) governing the Sport and shall co-operate with them fully.
g) The Association shall set rules, uniform standards and take all necessary steps to regulate the Sport in Singapore.
h) The Association shall establish safety standards, discipline and standard operating procedures to enable the smooth and practical administration of the Sport in Singapore and enhance its enjoyment for all participants.
i) The Association shall take steps to train and provide accreditation for coaches in the Sport.
j) The Association shall take steps to organize and conduct activities to raise the public awareness and education regarding the Sport.
k) The Association shall encourage the formation of clubs engaging in the Sport and to provide any guidance and assistance for full participation and integration into the sporting community.
l) The Association may obtain funds by way of contributions, donations, subscriptions, legacies, grants or through any lawful means that may be required for furthering the objectives of the Association.
m) The Association may do all such acts and things within the laws of Singapore as are incidental or conducive to the attainment of the above stated mission and objects.
Rule 5 MEMBERSHIP
5.1 General
Membership should substantially represent the fraternity for the Sport in Singapore.
5.2 Ordinary Member
Any one of the criteria below must be satisfied in order to qualify to be an Ordinary Member:
a) Other established entities with similar objectives and purposes for promoting the Sport;
b) Clubs registered under the Societies Act (Cap 311) or which are entities established within the Singapore Government or Statutory Boards;
c) All clubs or organizations which have a minimum of 30 valid paying members and which are directly related to promoting the Sport through youth development programmes and participation in competitions and / or other similar programmes.
d) Any individual who is interested in the Sport.
Any Ordinary Member which is an entity and not an Individual must designate one representative (an individual who is above the contractual age) to the Association, and update the Association of any change in representative.
5.3 Associate Member
Any organization and/or entity, not falling within the definition of Rule 4.2, but being interested in the Sport, or any Individual who is interested in the Sport may apply to join the Association as an associate member.
5.4 Application for Membership
i) An application for Membership shall be made to the Honorary Secretary in writing and with an undertaking to observe the rules under this Constitution and such rules and bye-laws as may be promulgated and implemented by the Association from time to time. The applicant may be a for-profit or a not-for-profit entity but it shall be the duty of the applicant to declare any personal or commercial interests at the time of application. The MC shall process the application within three (3) months from receipt of the application and accept those that meet established criteria. Any rejection where necessary must be based on objective, defensible reasons that must be clearly documented and the applicant should be duly informed of the outcome. The applicant may make an appeal through the Association’s appeals process.
ii) The Honorary Secretary of the Association shall furnish each Member with a copy of the Constitution of the Association and the subscription fees applicable for the relevant category of membership shall be payable by the Member upon admission and thereafter on or before the 30th day of April of each year.
Rule 6 OTHER CLASSES / LEVELS OF INVOLVEMENT
6.1 The Association may in its discretion create such other class or level of involvement to encourage / recognize /acknowledge the special contributions of various individuals to the Association. However, all such classes or levels of involvement shall not confer on such individual any voting rights or rights to management within the Association.
Rule 7 REGISTER OF MEMBERS
7.1 The Association shall maintain a register of members, which shall be kept at the registered place of business of the Association.
7.2 The register shall be open to the inspection of any member without charge and of any other person on payment of a nominal inspection fee of S$1.00 for each inspection.
7.3 Any member or other person may request the Association to furnish him with a copy of the register, or of any part thereof, but only so far as it relates to names and addresses, on payment in advance of $1.00 for every page thereof required to be copied and the Association shall cause any copy so requested by any person to be sent to that person within a period of 21 days commencing on the day after which the request is received by the Association.
Rule 8 GENERAL MEETING
8.1 The Supreme Authority of the organization is vested in a General Meeting of the members.
8.2 An Annual General Meeting of the Association shall be held once every year, and in any case, not later than six (6) months from 31st March, being the end of the
Association’s financial year (“Financial Year”). All other General Meetings of the Association shall be Extraordinary General Meetings.
8.3 The AGM shall transact the following business (“the Mandatory Reports”):
a) The consideration and approval of the audited accounts, balance sheets and the report of the President, Treasurer and the Auditors.
b) The consideration and approval of the Annual Report of the Association, which must cover the following aspects:
i) Performance for the year (eg. Medals won in major games,
other competitive achievements, number of participants,
ranking);
ii) Progress of elite and developmental programmes;
iii) Financial reports;
iv) Comments on adequacy of internal controls; and
v) Disclosure of material information by MC.
c) The consideration and approval of the report on the performance / achievement review based on a six (6) months period.
d) Copies of all the Mandatory Reports must be given to the Singapore Sports Council expeditiously.
8.4 All other business transacted at an AGM or extraordinary general meeting that is not included in the categories stated above shall be deemed to be special.
8.5 The Honorary Secretary shall give not less than twenty-one (21) days’ written notice of intention to hold such Annual General Meeting specifying the business, place, day and hour of the meeting but the accidental omission to give such notice to any Member shall not invalidate any resolution passed at such meeting.
8.6 The MC may at any time and for any specific purpose call an Extraordinary General Meeting or shall do so forthwith upon the signed requisition of one-third (1/3) of all voting members entitled to vote at such meetings. The requisition shall set out particulars of the resolution(s) required to be considered at that Extraordinary General Meeting. No Extraordinary General Meeting shall be convened for the same purpose within six (6) months following.
8.7 Members may call an Extraordinary General Meeting upon the signed requisition of (3/4) of all voting members. The requisition shall set out particulars of the resolution(s) required to be considered at that Extraordinary General Meeting.
8.8 The Secretary shall give not less than fourteen (14) clear days’ written notice of intention to hold an Extraordinary General Meeting specifying the nature of the business as well as the place, day and hour of the meeting but the accidental omission to give such notice to any Member shall not invalidate any resolution passed at such meeting.
8.9 If the MC does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days’ notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on the Association’s notice board.
Rule 9 RESOLUTIONS
9.1 The MC may cause any resolution to be tabled at a General Meeting by including it in the agenda for that meeting.
9.2 An Ordinary Member desirous of moving any resolution at an Annual General Meeting or Extraordinary General Meeting shall give notice thereof in writing together with all particulars including the signature of the seconder thereto to the Honorary Secretary not less than seven (7) clear days before the date fixed for the Annual or Extraordinary General Meeting after which the Honorary Secretary shall communicate the nature of such business to all the Ordinary Members.
9.3 Resolutions involving amendments to the Constitution shall be dealt with in accordance with the provisions of this Constitution.
Rule 10 QUORUM
10.1 No business shall be transacted at any General Meeting unless a quorum is present when this meeting proceeds to business. Save as herein otherwise provided, the quorum shall be at least one-third (1/3) of those entitled to vote.
10.2 If after half an hour from the time appointed for the holding of the Annual General Meeting, a quorum is not present, the Voting Members present shall be deemed to be the quorum and may transact the business for which the meeting was called except amendments to the Constitution for which the stipulated quorum must be present.
10.3 A requisitioned Extraordinary General Meeting that fails to obtain a quorum shall stand cancelled and the same requisition shall not be made within 6 months.
10.4 The President of the Association, if present, shall preside as the Chairman at all General Meetings but if at any meeting, he shall not be present within half an hour of the time appointed for such meeting, a Vice President shall chair, failing which the Members present and who are entitled to vote, shall elect a voting Member of the Association present to preside.
Rule 11 VOTING AT GENERAL MEETING
11.1 Only Ordinary Members of the Association who are above 21 years of age and designated representatives of Ordinary Members shall be entitled to attend and vote at any General Meeting. All other categories or classes of membership or affiliation to or involvement with the Association shall not have any voting rights. Members whose subscriptions are not in good standing or who have been disqualified for any reason whatsoever shall not be entitled to vote or to appoint a proxy.
11.2 Every question put to the General Meeting shall be decided by a majority of votes by way of secret ballot. In the event of an equal division of votes, the Chairman of the meeting shall have the casting vote.
11.3 Election for the Management Committee’s positions of office shall be by secret ballot. In the event that two (2) or more persons standing for the same office receive an equal division of votes, a revote shall be taken and in the event of a tie, the Chairman of the Meeting shall have the casting vote. The election process shall be governed by the bye-laws as promulgated in this respect.
11.4 The Management Committee shall, within six (6) weeks prior to an Annual General Meeting, evaluate the performance and contribution of an Associate Member, with reference to the Key Performance Indicators provided for in the bye-laws, such as may be amended or varied by the Association from time to
time.
11.5 Only authorized representatives from an Ordinary Member (that is an entity) whose names shall have been submitted to the Honorary Secretary in writing at least seven (7) days prior to the General Meeting shall be entitled to attend and vote at General Meetings, unless that an Ordinary Member that has not paid its subscription fees will be deemed to have forfeited his right to vote.
11.6 All current and previous MC Members shall have no voting rights at General Meetings unless they have been duly appointed as an authorized representative of an Ordinary Member.
11.7 For the avoidance of any doubt, except for the right to a casting vote given to the Chairman of the meeting, each person entitled to vote shall have only one vote even though he may attend in more than one capacity.
11.8 A proxy need not be a member of the Association. The instrument appointing the proxy shall not be valid unless it is received by the Association no less than fortyeight (48) hours before the scheduled time for any meeting at which the person named as proxy intends to attend and vote.
11.9 The instrument appointing a proxy shall be in the form set out below and must be signed by the individual appointing the proxy, or if a corporation, it must be executed under common seal or under the hand of an officer duly authorized by the Association:
NAME OF THE ASSOCIATION
I/ We of _______________ being a member (s) of the above named Association, hereby appoint _________________ of _________________ or failing him ___________________ of ___________________ as my / our proxy to vote for me /us on my / our behalf at the annual / extraordinary general meeting of the Association to be held on the ____ day of ______________. And at any adjournment thereof.
Signed this __________ day of ____________ 200___.
10.10 The instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a poll.
10.11 Unless the Association shall have received prior notice of any revocation of authority by the principal, a vote given in accordance with the terms of an instrument of proxy shall be valid and binding on the principal.
Rule 12 MANAGEMENT COMMITTEE (“MC”)
12.1 The nomination of a voting member to any position on the MC shall be made in writing, specifying the name, NRIC / Passport number, address, be signed by the person submitting the nomination and countersigned by a seconder. Such nomination in writing shall be submitted to the registered office of the Association no later than seven (7) working days before the date of the proposed meeting at which elections are proposed to be conducted. If no nomination for any particular position is received within the deadline, there shall be no election for that particular position on the appointed date and the election for that particular position shall be carried over to another date to be fixed.
12.2 The MC shall fairly represent the views and interests of the Association’s members.
12.3 The Composition of the MC shall comprise of a minimum of five (5) and a maximum of seven (7) individuals (in any event the MC should not comprise of an even number of individuals) the majority of whom should ideally be Singaporeans, who shall fill the following positions:
Key Positions:
a) President;
b) Vice-President;
c) Secretary;
d) Treasurer;
e) Assistant Treasurer;
12.4 The MC may in their discretion, set up any such other committee(s) as they deem necessary to ensure good governance and effective administration, as well as coopt other members or individuals to attend and participate at meetings of the MC. Such members or individuals attending and participating at the meeting of the MC shall not have the rights to vote.
12.5 To ensure leadership renewal and regeneration, the tenure of the MC shall be as follows:
a) The basic term for any MC Member shall be two years (2) years. Each member shall serve a maximum of four (4) consecutive terms. Further reelection to the MC can only be considered after a lapse of one (1) term.
b) The Treasurer is only allowed to serve for a maximum of two (2) consecutive terms. Further re-appointment to the position of Treasurer can be considered after a lapse of at least one (1) year.
c) The President shall serve a maximum of four (4) consecutive terms, i.e.
eight (8) years.
d) Induction of new MC members shall be at a suitable pace for self-renewal and succession.
12.6 Any person who does not meet the criteria set out below shall be ineligible to be nominated to the MC. The qualities required of a MC Member are:
a) As a minimum, the MC Member must be of sound mind, and must not be an undischarged bankrupt (whether adjudicated by a Singapore Court or a foreign court having jurisdiction in bankruptcy) or possess a criminal record for crimes involving criminal breach of trust, fraud, theft or similar offences which call into question the character and integrity of the individual.
b) The MC Member should possess the core competencies necessary to contribute to effective governance of the Association.
c) Preferably, the MC Member should not be an immediate family member related by blood or marriage to any other MC member. (In any event, not more than half of the MC shall be family members related by blood or marriage.)
d) The MC Member has the duty to declare any business, commercial and / or personal interests that may directly relate to the Sport or management of the Association at the earliest possible opportunity to the MC upon his appointment and subsequently as and when they arise.
12.7 An MC Member may be disqualified and removed from the MC if he has
conducted himself in any one of the following ways:-
i) absented himself more than 60% of all MC Meetings during the tenure without providing a valid reason to the MC;
ii) inadequately discharged his duties as an MC Member;
iii) acted injuriously against the character and/or interests of the Association; or
iv) behaved in a fashion that the MC considers to be incompatible with the interests and/or image of the Association.
12.8 An aggrieved MC Member may, within one month of upon notification of his removal, appeal to the General Meeting of Members, against the decision of the MC. The decision of the General Meeting of Members shall be final.
12.9 Upon disqualification as a Committee Member, the Ordinary Member whom he represents, shall cease to be eligible to be represented on the MC for one (1) full term.
12.10 A position in the MC shall become vacant when the MC Member resigns from or becomes disqualified from so acting.
12.11 If a Committee Member resigns or is removed during his tenure of office or is disqualified from holding office, the MC by unanimous consent, may co-opt a replacement to serve until the next election, failing which, the appointment of a replacement shall be elected by an Extraordinary General Meeting.
12.12 In the event that the majority of the MC Members resign or are disqualified from holding office, an Extraordinary General Meeting will be held to hold an election. Any changes in the MC shall be noted to the Registrar of Societies, and where the Association is a registered charity, the Commissioner of Charities, within two weeks of the change.
12.13 The MC may appoint such Standing Committees and Sub-Committees as they deem necessary to oversee the specific aspects of the Association’s activities.
12.14 The Chairman of any Standing or Sub-Committee shall at all times, be a member of the MC. A Committee Member shall not normally serve in more than four (4) Standing or Sub-Committees except as approved by the MC. Only an authorized representative of an Ordinary Member may be nominated for election to the MC.
12.15 MC Members shall not hold salaried positions within the Association. The MC Members shall serve on the MC without remuneration. They may, only after due approval has been obtained at a MC meeting, be allowed to receive reimbursement for out of pocket expenses directly related to the service.
Rule 13 MANAGEMENT COMMITTEE MEETINGS
13.1 Each MC Member shall be entitled to one vote. All matters shall be put to a vote by show of hands and shall be decided by a simple majority. In the event of an equality of votes, the President shall have the second or casting vote.
13.2 An absent MC Member may write or call in to vote on matters to be resolved at a Committee Meeting or alternatively, an MC member may choose to vote by proxy provided that formal authorization for attending an MC meeting is provided in advance.
13.3 At least seven (7) clear days’ notice of intention to hold a MC Meeting shall be given provided that the President may direct that an emergency meeting be called at shorter notice.
13.4 The MC shall meet at least once every four (4) months to transact any business that may arise and each MC Member shall make every effort to attend all board meetings with a minimum attendance rate of not less than 60% during their tenure and shall not be absent without submitting valid reason(s) which shall be recorded in the Minutes of the meeting.
13.5 The quorum necessary for the transaction of any business by the MC shall be at least one-third of all the MC Members who are vested with voting rights or three MC Members (whichever is the greater number). The President shall preside over every meeting of the MC and if the President is unable to attend on the day of any meeting, the meeting shall be presided by the Vice-President, otherwise it will be adjourned to the next available day.
13.6 The President, Honorary Secretary and Honorary Treasurer shall be ex-officio members of all Standing and Sub-Committees.
13.7 The Honorary Secretary shall cause to be kept, full and proper minutes of meetings and proceedings of all MC Meetings, particularly of information relating to decisions, approvals and other material information.
Rule 14 DUTIES AND POWERS OF THE MANAGEMENT COMMITTEE
14.1 The MC shall ensure that the defined roles and functions, including the Key Performance Indicators, of each MC Member are clearly set out in a written statement, a copy of which shall be submitted to the Singapore Sports Council.
14.2 The MC shall ensure compliance by the Association of all prevailing applicable laws, rules and regulations.
14.3 A MC Member shall declare any business, commercial or personal interest that he may have on any issue or matter before the MC and he shall abstain from participating in any discussion or voting on that issue or matter.
14.4 The duties of the MC shall include the following:
a) To set out and publicize clear written policies for membership applications and to establish an appeals process for memberships that are rejected;
b) To set out and publicize clear written policies for the election of MC Members;
c) To set out and publicize clear written policies defining the roles, responsibilities and key performance indicators for MC Members;
d) To set out and publicize clear written policies defining the roles, responsibilities and key performance indicators for all executive and staff functions (both paid and on volunteer basis) within the Association;
e) To establish fair and transparent human resource policies;
f) To have in place a succession plan to ensure leadership renewal of the MC;
g) To develop and implement initiatives to build up the Sport in Singapore and athletes participating in the Sport.
h) To develop and approve a strategic plan to ensure that the Association operations and programmes are directed to achieve the stated mission and objects;
i) To ensure adequate resources for the operations and programmes and that these are effectively and efficiently managed;
j) To set up a transparent athlete selections procedure for the Sport in Singapore which shall be submitted to the Singapore Sports Council for approval before it is implemented. The athlete selections procedure shall include an independent appeals process;
k) To set out, document and ensure the proper administration of internal financial controls for the Association including but not limited to procurement procedures and controls, quotations / tender process, receipt and payment procedures, and maintenance of an asset register for the Association;
l) To set out and publicize clear written policies relating to the proper management of conflict of interest including but not limited to the situations of Contracts with Vendors, vested interest in Joint Ventures or in other organizations that have dealings with the Association, Recruitment of staff which have close relations, issues of remuneration / corrupt practices / giving and receiving of corporate gifts, and situations where the Association may be simultaneously operating as a sports club for the Sport;
m) To ensure that key Association information such as up to date information on its programmes, activities and finances are accurate and easily accessible to the public and to regulators;
n) To establish checks and procedures to ensure that fund raising is carried out in a cost effective manner where the costs shall not exceed 30% of the gross funds raised;
o) To ensure that the Association has in place an evaluation system to measure the effectiveness and efficiency of the Association programmes and their outcomes in line with the stated mission and objects;
p) To establish special committees involving as many stakeholders of the Sport in Singapore to oversee development in key areas;
q) To co-opt such individuals with international status, recognition or experience, into the MC with no voting rights;
r) To appoint or approve referees, judges, time-keepers, and other officials; and
s) To accept affiliation with any international bodies.
13.5 The powers of the MC shall include:
i) to take disciplinary action on the recommendation of the Disciplinary Standing Committee;
ii) to suspend for a stated period or expel anyone infringing the Association’s Rules of Eligibility and Ethics applicable to him at such time or who is guilty of misbehavior or unfair practices;
iii) to fine, suspend or expel from the Association, an Ordinary Member that is found, whether on its own, through an authorized representative or through any other Member, to have acted in the following manner:
a) infringed the Constitution, the Association’s rules, regulations bye-laws or rules for competitions that it may implement from time to time;
b) failed or neglected to suppress open betting at any meeting under its control; and/or
c) misbehaved or dealt in unfair practices of any kind.
iv) to suspend or expel from the Association, an Ordinary Member or Associate Member whom the Management Committee considers to have been constantly inactive in the activities of the Association and “Inactive” is defined as “nonactivities, either in its participation (of athletes) in Association organized meets, the promotion or organization of the Sport activities;
v) to set up an independent Appeals Panel to hear appeals, the decision of which shall be final and binding;
vi) to call upon any Ordinary Member, against whom a definite charge has been lodged to produce its books and any other documents for inspection, failure of which shall be regarded as misbehavior;
vii) to enforce and deal with any infringement of laws, rules and/or regulations relating to the Sport;
viii) to consider and decide on appeals for reinstatement under its laws, rules and bye-laws, any athlete who has rendered himself ineligible to compete under those laws, rules and bye-laws; and
ix) to enforce the applicable laws, rules and regulations on doping as set out in international regulations.
Rule 15 ATHLETE SELECTION SUB-COMMITTEE AND ATHLETE SELECTION APPEALS STANDING COMMITTEE
15.1 The Athlete Selection Sub-Committee shall be part of the Training and Selection Committee that is chaired by the Committee Vice-President (Training & Selection) and shall comprise voluntary and/or salaried officials of the Association who are proficient and competent to make decisions relating to athlete selection.
15.2 The duties of the Athlete Selection Sub-Committee shall be as follows:
a) to receive recommendations from the Coaching Department of the Association, athletes for selection for the various regional competitions, local and overseas training stints and the four (4) Major Games, namely Olympic, Commonwealth, Asian and South-East Asian Games.
b) to endorse the selection criteria as formulated by the Coaching Department of the Association for the training stints and competitions.
c) to recommend the list of athletes and coaches for the said stints and competitions, to the MC for final endorsement.
15.3 Any dispute(s) on athlete selection matters may be submitted to the Athlete Selection Appeals Standing Committee which shall comprise members of the Training and Selection Committee and other individuals whom the MC considers are appropriate and relevant persons who are competent on athlete selection matters, provided that members of the Athlete Selection Sub-Committee shall not be concurrent members of the Athlete Selection Appeals Standing Committee.
15.4 Such disputes and appeals must be submitted within seven (7) clear days from the date of announcement of the Selection, to the Honorary Secretary, and the Athlete Selection Appeals Standing Committee shall convene its first hearing within seven (7) clear days from receipt of notice of such appeals.
Rule 16 ALTERNATIVE DISPUTE RESOLUTION
16.1 The Association shall adopt the framework for Alternative Dispute Resolution for Sports (“ADR Sports”) in Singapore in all matters undertaken by the Association and shall ensure that the model clause (or suitable modification thereof) are incorporated into all transactional documents as follow:
“MODEL CLAUSE:
a) All disputes, controversies or any differences shall first be referred to mediation. The appointed mediation body shall be the Singapore Mediation Centre.
b) In the event that mediation is not successful, the disputes, controversies or differences shall be referred to be finally resolved by arbitration. The appointed arbitral body shall be the Singapore International Arbitration Centre. Parties shall be bound to follow the prevailing rules of the arbitral body regarding the appointment of arbitrator and the conduct of the proceedings.”
Rule 17 INCORPORATION OF THE CONSTITUTION & RULES OF THE INTERNATIONAL FEDERATIONS
17.1 The Association formally adopts the rules, regulations, procedures and/or guidelines as are set out under the Constitution and Rules of the International Federation. For this Sport, it will be the United World Wrestling (UWW).
Rule 18 ACCOUNTS
18.1 The MC shall cause proper books of account to be kept with respect to:
a) All sums of money received and expended by the Association and the matters in respect of which the receipt and expenditure takes place;
b) The assets and liabilities of the Association;
c) All fund-raising activities and movement of funds.
18.2 Proper books shall not be deemed to be kept if they do not or are unable to give a true and fair view of the state of the Association’s affairs and to explain its transactions.
18.3 The MC shall seek from the Singapore Sports Council the approval of its annual budget requirements, as well as for any subsequent virement of funds between distinct programmes.
18.4 The Financial Management System of the Association shall be based predominantly on the prevailing Singapore Sports Council’s Financial Regulations for National Sports Associations.
18.5 The Association shall abide by the financial management procedures and policies that comply with the Financial Reporting Standards and all other applicable laws or statutes as may be relevant.
18.6 The accounts of the Association shall be subject to annual external audit and to regular internal audit checks.
18.7 The books of accounts of the Association shall be kept at the place of business and shall at all times be open to the inspection of any MC Member.
Rule 19 AUDIT
19.1 External Auditors shall be appointed by the MC and their duties regulated in accordance with the provisions of the Act.
19.2 The External Auditors shall be changed at least once in every (5) years.
19.3 The External Auditor will be required to audit each year’s accounts and examine internal control systems and present a report thereon to the Annual General
Meeting.
19.4 The accounts of the Association shall be audited by a firm of Certified Public Accountants if the gross income or expenditure of the Association exceeds $500,000 in that financial year, in accordance with Section 4 of the Societies Regulations.
Rule 20 AFFILIATION
20.1 The Association, being the governing body for the Sport in Singapore, shall not create or operate branches or other sports organizations that is affiliated to the Association, whether in Singapore or overseas.
Rule 21 RESIGNATION
21.1 A Member intending to withdraw from the Association shall give notice in writing to the Honorary Secretary whereupon such membership shall terminate on the date of that notice provided that where the Member is financially indebted to the Association, the Management Committee may withhold acceptance of such notice to withdraw until the Member shall have discharged its liability. A Member not having tendered its resignation prior to the 31st of March shall be liable for the ensuing year’s subscription fees.
Rule 22 SUSPENSION
22.1 The Management Committee shall have power to suspend or remove from membership any Member whose subscription is three (3) months in arrears provided that a month’s notice shall have been sent to the Honorary Secretary or
Secretary of such Club by registered post informing him of the proposed action of the Management Committee.
22.2 Any Member so suspended or removed from membership and the individual members thereof shall be disqualified from competing at any sporting event(s) held under the laws of the Association. A suspended or removed Member must discharge the liability causing its suspension or removal before applying for reinstatement and must be prepared if called upon to send delegates to state the reasons why the Member should be reinstated.
Rule 23 PROHIBITIONS
23.1 The Association shall not indulge in the following activities:
a) introduce, conduct, participate and/or be in any way involved in gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act (Cap 250);
b) introduce materials for gambling or drug taking and of bad characters into the Association’s premises;
c) utilise the funds of the Association to pay the fines of any Member who has been convicted in a court of law;
d) engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore;
e) attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its Members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or service which adversely affect consumer interests;
f) indulge in any political activity or allow its funds and/or premises to be used for political purposes;
g) hold any lottery, whether confined to its Members or not, in the name of the
Association or its office-bearers, Management Committee or Committee
Members unless with the prior approval of the relevant authorities; and/or
h) raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director, Licensing Division, of the Singapore Police Force and other relevant authorities.
Rule 24 AMENDMENT OF CONSTITUTION
24.1 The Association shall not amend its Constitution without the prior approval in writing of the Registrar of Societies, and where the Association is a registered charity, the Commissioner of Charities. No alteration or addition/deletion to this Constitution shall be made except at a General Meeting and with the consent of two-thirds (2/3) of voting members present at the General Meeting, and they shall not come into force without the prior sanctioning of the Registrar of Societies.
24.2 Notice of proposals for amendments by any Ordinary Member shall be made to the Honorary Secretary of the Association at least one month prior to the Annual General Meeting or Extraordinary General Meeting.
Rule 25 TRUSTEES
25.1 If the Association at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.
25.2 The trustees of the Association shall:
a) Not be more than four (4) and less than two (2) in number.
b) Be elected by a General Meeting of members.
c) Not effect any sale or mortgage of property without the prior approval of the General Meeting of members.
25.3 The office of the trustee shall be vacated:
a) If the trustee dies or becomes a lunatic or of unsound mind.
b) If he is absent from the Republic of Singapore for a period of more than one (1) year.
c) If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.
d) If he submits notice of resignation from his trusteeship.
25.4 Notice of any proposal to remove a trustee from his/her trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the notice board in the Association’s premises at least two (2) weeks before the proposal is to be discussed. The result of such General Meeting shall then be notified to the Registrar of Societies, and where the Association is a registered charity, the Commissioner of Charities.
25.5 The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies, and where the Association is a registered charity, the Commissioner of Charities.
Rule 26 INTERPRETATION
26.1 In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in the Constitution, the Committee shall have power to use their own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members.
Rule 27 DISSOLUTION
27.1 The Association shall not be dissolved except with the consent of not less than two-third (2/3) votes of the Members of the Association eligible to vote and for the time being resident in Singapore expressed either in person or by proxy at the General Meeting convened for the purpose or by a postal vote.
27.2 In the event of the Association being dissolved as provided above, where there remains, after all other debts, costs and expenses have been duly satisfied in full, any property whatsoever, such surplus shall not be paid out or distributed among the members of the Association but shall be given or transferred to such institution or institutions which is an approved institution(s) of a public character pursuant to the provisions / regulations of the Charities Act (Cap. 37).
27.3 Notice of dissolution shall be given within seven (7) working days of the dissolution to the Registrar of Societies, and where the Association is a registered charity, the Commissioner of Charities.